Privacy Policy for XFE Elite Sport Academy

Effective Date: 15 January 2018

XFE Elite Sport Academy (“we,” “our,” or “us”) is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in compliance with the Protection of Personal Information Act, No. 4 of 2013 (“POPIA”) of South Africa.

1. Information We Collect

We collect personal information that is necessary for the purposes outlined in this Privacy Policy. This may include:

• Personal Identification Information: Name, surname, date of birth, gender, contact details (email address, phone number), and emergency contact information.

• Demographic Information: Age, grade level, and educational institution.

• Health and Medical Information: Medical history, allergies, and emergency medical information.

• Payment Information: Credit card details and billing information for processing payments.

• Online Activity Information: IP address, browser type, and usage data when you visit our website.

2. Purpose of Collecting Personal Information

We collect and process your personal information for the following purposes:

• To register and manage your participation in our sports programs and events.

• To communicate with you regarding program updates, schedules, and other relevant information.

• To process payments and manage financial transactions.

• To ensure your health and safety during participation in our programs.

• To comply with legal and regulatory requirements.

3. Legal Basis for Processing Personal Information

We process your personal information based on the following legal grounds:

• Consent: By providing your personal information, you consent to its processing for the purposes outlined in this Privacy Policy.

• Contractual Necessity: Processing is necessary for the performance of a contract to which you are a party.

• Legal Obligation: Processing is required to comply with legal obligations to which we are subject.

• Legitimate Interests: Processing is necessary for our legitimate interests, provided these interests are not overridden by your rights and interests.

4. Sharing of Personal Information

We may share your personal information with third parties under the following circumstances:

• Service Providers: We may engage third-party service providers to perform functions on our behalf, such as payment processing, website hosting, and communication services. These providers are contractually obligated to protect your personal information and use it only for the purposes for which it was disclosed.

• Legal Compliance: We may disclose your personal information to comply with legal obligations, court orders, or government requests.

• Business Transfers: In the event of a merger, acquisition, or sale of assets, your personal information may be transferred as part of the transaction.

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Once your personal information is no longer needed, we will securely delete or anonymize it.

6. Security Measures

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, loss, or misuse. These measures include encryption, access controls, and regular security assessments.

7. Your Rights

Under POPIA, you have the following rights regarding your personal information:

• Right to Access: You may request access to the personal information we hold about you.

• Right to Correction: You may request the correction of any inaccurate or incomplete personal information.

• Right to Deletion: You may request the deletion of your personal information, subject to certain conditions.

• Right to Object: You may object to the processing of your personal information in certain circumstances.

• Right to Withdraw Consent: If we process your personal information based on consent, you have the right to withdraw that consent at any time.

To exercise these rights, please contact us using the contact details provided below.

8. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your user experience. You have the option to accept or decline cookies through your browser settings. Please note that disabling cookies may affect certain functionalities of our website.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on our website, and the effective date will be revised accordingly.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

XFE Elite Sport Academy
Email: info@xfeacademy.com
Phone: +27103126888
Website: https://www.xfeacademy.com